Job Description

Full job description

Job Title: Listing Coordinator

Location: Tallahassee, FL

Company: Hill Spooner & Elliott, Inc. Real Estate

About Us: Hill Spooner & Elliott is a leading real estate firm specializing in residential properties. We are committed to providing exceptional service to our clients and fostering a dynamic, collaborative work environment for our team.

Job Summary: We are seeking a detail-oriented and proactive Listing Coordinator to join our dynamic real estate team. The ideal candidate will play a crucial role in managing property listings and supporting our agents to ensure a smooth and efficient process from start to finish. This position requires excellent organizational skills, strong communication abilities, and a passion for real estate marketing.

Key Responsibilities:

1. Listing Preparation:

• Create and Organize Listing Folders:
• Compile client information (names, phone numbers, email addresses).
• Gather tax rolls, previous MLS listings, building sketches, plat maps, and CMA reports.

2. Listing Paperwork:

• Prepare and send all necessary listing documentation via DotLoop
• Ensure all documents are up-to-date and compliant with local regulations.
• Track paperwork for completion and signatures.
• Document any changes (price adjustments, expiration dates, etc.) and prepare revised documents as needed.

3. Photo Coordination:

• Determining the required types of media (e.g., still photos, video, 3D tours, drone footage).
• Schedule photo appointments and meet photographer at properties.
• Take room measurements and notes about property at photo appointments.

4. MLS Input and Management:

• Input listings into the MLS, ensuring all associated documents are included and accurate.
• Craft engaging property descriptions and highlights for marketing.

5. Marketing Materials and Coordination:

• Create property flyers using provided templates, pulling data directly from the MLS.
• Develop comprehensive marketing booklets, high-end marketing materials and social media posts.
• Coordinate and design E-blasts for each listing, including price reductions and open house notifications.
• Organize lockbox delivery, ensuring accurate registry and key management.
• Coordinate sign delivery, including directional signs, verifying locations and quantities needed.

6. Client Communication and Feedback:

• Manage calls and texts for scheduling showings using the Showing Time app.
• Collect and relay feedback from agents post-showing to clients, maintaining a feedback log.

7. Open House Coordination:

• Organize weekly open houses, implementing marketing strategies including MLS input, social media promotion, and print advertising.
• Ensure all materials, including signs and balloons, are prepared in advance and returned afterward.

8. Collaboration and Reporting:

• Work closely with the social media coordinator and office manager to enhance advertising efforts and ensure accurate online presence.
• Verify the accuracy of listing information across various platforms and provide clients with regular online statistics reports.

9. Additional Support:

• Provide occasional marketing assistance to other agents, including creating flyers, assisting with MLS input, and crafting social media posts as needed.

Qualifications:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficient in real estate marketing practices and tools.
• Familiarity with MLS systems and real estate documentation.
• Ability to work independently and collaboratively in a fast-paced environment.

Working Conditions:

• Full-time position, Monday through Friday with occasional overtime as needed.
• Office environment with standard business hours; some flexibility may be required.

Benefits:

• Competitive salary
• Health insurance
• Paid time off and holidays

Join our team and help us elevate our real estate listings to the next level! If you are passionate about real estate and have a knack for coordination and marketing, we would love to hear from you.

Application Instructions: Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to Hettie@HillSpooner.com.

Job Types: Full-time, Contract

Benefits:

• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

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