Job Description

JOB DESCRIPTION

Position Title; Grants Manager

Date Modified: November 3rd 2023

FSLA Classification: Exempt

Reports to: Controller

Position Purpose: This position will assist the Chief Finance and Operations Director in tracking and reporting restricted program area government funding. Mercy Center has a budget of approximately $4.5M.

Mercy Center, a community center for women and children in the South Bronx, seeks a sharp, detail oriented, experienced individual who can share our passion and commitment to the community we serve. Mercy Center () has served the women and families of Mott Haven, in one of the poorest Congressional Districts in the nation, for nearly 25 years.

This position will assist the Chief Finance and Operations Director in all areas of Govt Contract Invoicing and Reporting as well as, reporting of restricted program area funding and serve as backup for Payroll Processing. Mercy Center has a budget of approximately $4.5M.

This is a full-time position that requires flexibility in scheduling and may require additional hours surrounding monthly Government Contract deadlines, annual Audits and Budget preparation.

Essential functions

• Prepare monthly and Qtly invoices and other reporting for Government contracts
• Maintain tracking systems of Government Contracts monthly billing and redesign as needed to ensure proper invoicing
• Manage, update, and oversee maintenance and organization of all grant documents (e.g. narratives, financials, agreements, amendments, reports, and invoices) in both hard copy and electronic filing systems
• Review and Maintain Monthly expenses and salary allocation reports and supporting documentation
• Assist with the preparation of Contract Budgets and Budget Modifications
• Assist with Agency Audits, Government Annual Audits and oversee interim Monitoring visits and document preparation as needed
• Follow up with Government representatives on Contract billing issues
• Serve as Back up Administrator of Outsourced Online Payroll to Part Time Sr.HR manager in their absence;
  • Process semi-monthly payroll
  • Review all changes, including deductions, new hires and termination prior to processing
  • Assist with providing compensation data and other payroll data as needed to outside agencies, including unemployment services, worker’s comp, garnishment, govt, etc.
  • Supply payroll and tax related information as needed

• Support other accounting staff when needed

Qualifications

• Bachelor’s degree in accounting, finance or related field required. Master’s degree or CPA preferred
• Must have a minimum of 3 years of progressive grants management experience government and other grants. DYCD experience strongly preferred
• Comprehensive knowledge of Uniform Guidance, GAAP, Federal, State & City regulations and nonprofit accounting requirements
• Self-directed and motivated, must be able to manage multiple and complex assignments and meet deadlines
• Must be flexible and willing to adjust work schedule as necessary in order to meet deadlines
• Excellent oral, written, interpersonal, organizational and problem-solving skills; able to multi-task, strong follow-through skills and detail oriented
• Strong knowledge of non-profit accounting software programs (Fund EZ experience preferred)
• Advanced Excel skills required

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